Frequently Asked Questions
Must I be a physics major?
No. You are encouraged to apply if you are considering being a physics major. If you're not interested in physics at all, the conference won't be very interesting to you.
I attended last year. Can I come again?
This year's conference will be different from last year's, so attending again is an option. However, if we receive more applications than we can accommodate, preference will be given to students who haven't attended previously.
What will increase my chances of being accepted to the conference?
First, make sure you submit your application by the deadline. Second, make sure you put some thought into why you want to attend and what you want to get out of the conference. Make sure you answer all questions on the application fully and honestly.
What do I need to do before registering?
You need to talk to your department chair or director of undergraduate studies before registering to see if they will fund your travel. You should also look at your schedule to determine when you would be able to arrive in Chicago. Lastly, you should be prepared to pay $25 to attend the conference.
What's the difference between applying and registering?
Students must apply to the conference first. If accepted, they can then register and pay the required $25 fee. Roommate and dining accommodations and presentation information is submitted during registration.
Is there anything else I need to do after registering?
The Chicago conference is offering a tour of either Fermilab or Argonne on Friday, January 17th. We will be contacting you after you register to find out if you would be interested in attending one of the tours. If you are interested in attending the Argonne tour, we will also send you a webpage where you will have to provide personal information so that Argonne can generate a gate pass for you. Only people with gate passes are allowed into Argonne.
Is the $25 fee the only costs to the student? What if I can't afford it?
Yes, the only fee charged to the student is $25. Meals and accommodations will be provided for all students. If you are unable to pay the $25 fee, you may appeal to the American Physical Society to have it covered.
Which address do you want on the registration form?
We want the address at which you regularly receive mail.
What if I haven't yet declared a major?
On the registration form you can enter "undeclared".
Do I need to book my travel before registering?
No, but you should have an estimate of the cost that you can take to your department chair. The conference also has limited funds available for travel, so we ask that you find the most economical means of transportation.
Is there a specific time and date at which I must arrive?
We understand that not everyone can take off both Thursday and Friday to attend the conference and that available travel will determine when many students will arrive. Our expectation is that students will arrive either Thursday or Friday evening.
Do I need to take the tour of the national lab? May I just meet you at the lab?
All students are given the choice of taking a tour of either Fermilab or Argonne. It is expected that students wanting to take one of the tours will arrive at the conference on Thursday night and will be taken to the lab by bus. Students are not allowed to meet the group at either national lab. If you would prefer to not take either tour, please plan to arrive on-campus Friday evening for dinner and the first speaker.
I am a faculty member who would like to attend the conference with my students. Am I allowed? What are the costs for the conference and lodging?
Faculty members are encouraged to attend the conference. There is no charge for the conference, but they are responsible for paying for their own travel and hotel accommodations. We would like to know who would like to attend in advance. Please click here and check No on the statement "I am currently an undergraduate student" to get the correct form to fill out.

Questions, Problems, Comments? Contact cuwip2014@hep.uchicago.edu